Your VA + Dubsado = Tasks That Actually Grow Your Business
What Your Virtual Assistant Can Do For Your Business Instead Of Scheduling Meetings
“Can Dubsado replace my virtual assistant?”
I hear this question all the time and I get why. When you hear about Dubsado’s capabilities, it’s tempting to think “Great! I can save money and automate everything!”
But here’s the question you should ask: What if instead of replacing your VA, you make them even more valuable to your business?
Your VA is brilliant.
They manage your inbox, manage client communications, and keep projects (and you!) on track. They’re the wizard behind the curtain making everything run smoothly. But here’s what bugs me: talented VAs investing hours into tasks that a system handles in seconds.
Think about it.
Every time your VA manually sends another meeting reminder, copy-pastes another email template, or updates another project status – that’s time they could dedicate to tasks to grow your business.
You know, the stuff that brings in more clients, builds better relationships, and increases your revenue.
This is the vision web designer Samara had when hiring a VA: ‘I didn’t want her to waste time with messy manual steps – I wanted a clear, automated process so that she can spend more energy on things like content creation and client support.’
But before we can free up your VA for this kind of high-impact work, we need to look at what’s consuming their time right now.
What’s Consuming Your Virtual Assistant’s Time Right Now?
Your VA’s current daily schedule probably looks a little like this:
- Playing email tennis with clients about meeting times and invoice payments
- Hunting down questionnaires and documents from clients
- Manually moving projects from one phase to the next
- Responding to new client inquiries with basic information
These tasks are important. They keep your business running. But they’re also exactly what Dubsado automates.
While your VA is great at all this, they’re too valuable to spend their days as a human scheduling system.
And these admin tasks? They aren’t just eating up your VA’s time. They’re costing your business in ways you might not realize.
- Say your VA spends 2 hours per week sending follow-up emails. That’s 100 hours a year of pure admin time waiting to be automated. (And at $25/hour? You do the math.)
- Client experience? It’s hit or miss. Sometimes emails go out immediately, and sometimes they wait until your VA is back online.
- While your VA is trying to schedule discovery calls with inquiries, your competitor’s automated system has already confirmed three bookings.
Here’s what a new lead inquiry looks like when Dubsado works with your VA:
Your client books a discovery call → Dubsado sends confirmation + questionnaire → Your VA reviews their answers, summarizes them, and adds personal insights → You walk into the call fully prepared
See the difference?
Your VA isn’t replaced – they’re elevated. Because instead of managing the mechanics, they’re adding strategic value exactly where it matters most.
5 High-Impact Tasks Your VA Can Take On (Once Dubsado Runs Admin)
- Bring In New Business While Dubsado sends the welcome packets and schedules calls, your VA can follow up with your ideal prospects. They can pull together success stories from past clients, identify which marketing efforts are working, and reach out to past clients about referrals. You know, the stuff that fills your calendar.
- Prevent Project Problems Once Dubsado manages timeline tracking, your VA can spot patterns and prevent delays. Instead of chasing files, they’re saying, “I noticed our last three website projects got stuck during the revision phase – looks like clients need more guidance on giving feedback. Should I create a review guide to keep projects moving?”
- Strengthen Your Client Experience With Dubsado managing routine updates, your VA can focus on making clients feel cared for. They’ll notice when someone mentions an upcoming surgery in their questionnaire and send a thoughtful check-in or send a ‘Happy Launch Day’ gif to celebrate a client’s milestone.
- Make Your Systems Work Better Yes, Dubsado handles the admin. But your VA can make it work for your business by updating email templates based on client questions, fine-tuning workflow timing to match your work as it evolves, and setting up tracking that shows what matters to you.
- Support Your Team When they’re not updating task lists, your VA can help your team work together more smoothly. They can train new contractors on your processes, manage project collaborations, and make sure contractors understand exactly how you like things done.
Give Your VA the Tools to Support Your Business
Let’s be clear about something: implementing Dubsado isn’t about cutting VA hours or removing the personal touch from your business. It’s about using your VA’s talents where they matter.
Here’s how we can make it happen:
- You document everything your VA currently does
- I identify what Dubsado can take on
- We set up the right systems and workflows
- Your VA shifts from admin tasks to strategic work
Your VA’s hours stay the same, but their impact on your business? That multiplies.
Look, you know your VA is capable of more. And you’ve seen how much energy they spend on tasks that Dubsado can automate.
Let’s fix this in one VIP Week.
Your VA gets the systems they need to step into a more strategic role. Your clients get faster responses and more personal attention.
And you?
You get a business that runs more smoothly and grows more consistently.
